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5 Things to Consider When Choosing a Point of Sale System for Your Restaurant

Created by Bradley Robinson in Point of Sale 21 Mar 2023

As a restaurant owner, you understand the importance of having a reliable point-of-sale (POS) system. A POS system not only helps to streamline your operations and boost efficiency, but it also provides valuable insights into customer trends that can help you optimize your menu and marketing strategies. With so many options on the market, selecting the right POS system for your restaurant can be daunting. Here are five things to consider before investing in a POS solution.

Hardware vs Software Costs

When considering the cost of a POS system, it's crucial to thoroughly examine both hardware and software components to ensure you make an optimal investment. Hardware costs can vary significantly depending on your restaurant's specific needs and the type of system you choose. Traditional POS systems usually require an initial investment in hardware such as terminals, receipt printers, cash drawers, barcode scanners, and even kitchen display systems. These costs can be substantial, especially if you have multiple stations or require specialized equipment. On the other hand, modern tablet or cloud-based systems can be more cost-effective, as they often leverage consumer-grade hardware like tablets and rely on wireless peripherals.

Software costs, which encompass the core functionality of your POS system, can also vary considerably based on factors such as features, scalability, and integration capabilities. Some providers offer a one-time purchase option, while others use a subscription-based model that includes regular updates and support. In some cases, companies may advertise free hardware but charge a higher software subscription fee, whereas others may have higher upfront costs with minimal ongoing support fees. It's essential to evaluate not only the initial software costs but also any potential long-term expenses, such as software updates, additional user licenses, or feature upgrades.

To make an informed decision, create a detailed list of your hardware requirements and research the individual costs associated with each component. Next, analyze the software packages offered by various POS providers, taking into account factors such as features, scalability, and the pricing model. By thoroughly assessing both hardware and software costs, you can develop a clear understanding of the total cost upfront and over time, ensuring that your investment in a POS system aligns with your budget and provides value to your restaurant operations.

Credit Card Processing

A crucial aspect of any POS system is the ability to efficiently and securely process credit card payments. Modern POS systems generally offer two primary options: built-in credit card processing or integration with third-party processors. Understanding the differences between these options is essential for making an informed decision that aligns with your restaurant's needs and preferences.

Built-in credit card processing simplifies payment acceptance by integrating the processing capabilities directly into your POS system. This streamlined approach offers several benefits, such as reducing the need for additional hardware, consolidating payment reporting within the POS platform, and ensuring seamless compatibility between the POS system and payment processing. Integrated processing solutions also typically adhere to strict security standards, such as PCI DSS, to protect your customers' sensitive data. When evaluating built-in processing options, consider the associated fees, which may include transaction rates, monthly fees, or setup costs. Also, assess the types of cards they accept and whether they support emerging payment technologies such as contactless payments or mobile wallets like Apple Pay and Google Pay.

In contrast, third-party credit card processors operate independently from your POS system but can be integrated to facilitate payment processing. Opting for a third-party processor allows you to shop around for the best rates and negotiate fees based on your specific needs and transaction volumes. This approach can sometimes result in cost savings or access to specialized features tailored to your restaurant's requirements. However, integrating with a third-party processor may necessitate additional hardware or software components, which can add complexity to your setup and maintenance processes. It's also important to ensure compatibility between your chosen POS system and the third-party processor to avoid potential integration issues or disruptions to your daily operations.

When choosing between built-in and third-party credit card processing options, carefully weigh the benefits and drawbacks of each approach. Consider factors such as fees, compatibility, supported payment methods, and security measures to determine the best fit for your restaurant. By taking the time to understand the nuances of credit card processing within your POS system, you can optimize payment acceptance and enhance the overall customer experience at your establishment.


Available Features

Modern POS systems come equipped with an extensive range of features designed to streamline restaurant operations and enhance the customer experience. While some features may be essential to your business, others may provide added value or only become necessary as your restaurant evolves. It's crucial to thoroughly assess your current needs while also anticipating future requirements to ensure you select a POS system that can adapt and grow with your business.

Essential features, such as order and transaction management, menu customization, and basic reporting capabilities, should be prioritized when evaluating different POS systems. However, other features, such as customer loyalty programs, inventory tracking tools, table management, employee scheduling, advanced analytics, and third-party integrations, can significantly improve your restaurant's efficiency and competitiveness in the long run. As you evaluate various POS systems, consider which features are crucial for your restaurant's current operations and identify any additional features that may become necessary as your business grows, customer preferences change, or industry trends evolve.

When assessing the available features of each POS system, also pay attention to their ease of use and the learning curve associated with implementing these features. A feature-rich POS system is only beneficial if you and your staff can use it effectively. Furthermore, consider any additional costs associated with unlocking certain features, as well as the availability of training materials, support, or resources to help you make the most of the system's capabilities.

By carefully considering both your present and future feature requirements, you can choose a POS system that not only meets your immediate needs but also has the potential to adapt and support your restaurant's growth and success over time. This forward-thinking approach will help you maximize your investment in a POS system and ensure that it remains an integral part of your restaurant's operations for years to come.


When choosing a POS system for your restaurant, scalability is a critical factor to consider, particularly if you have plans for growth or expansion. A scalable POS system should be able to adapt to changes in your business, whether that involves opening new locations, increasing sales volume, adding new services or channels, or incorporating new technologies. By selecting a system with robust scalability, you can ensure that your POS solution remains an essential component of your restaurant's success, even as your operations evolve over time.

As you evaluate different POS systems, consider their ability to handle multi-location management, which may include features such as centralized menu updates, consolidated reporting, and inventory management across all locations. A scalable system should also offer the flexibility to accommodate an increase in sales volume, which may involve adding new terminals, peripherals, or support for additional users. Moreover, your chosen POS system should be capable of integrating with additional hardware or software components, such as online ordering platforms, third-party delivery services, or reservation systems, to ensure a seamless customer experience across all touchpoints.

Additionally, it's crucial to consider the ease of adding or upgrading features as your business grows or as new trends emerge in the restaurant industry. This may involve the ability to add new payment options, introduce customer loyalty programs, or implement advanced analytics to inform data-driven decision-making. Finally, investigate whether the POS provider offers ongoing software updates, support, and training to help you stay current with industry standards and make the most of your system's capabilities.

By thoroughly assessing the scalability potential of each POS system, you can confidently invest in a solution that not only meets your current needs but also supports your long-term growth and success. A future-proof POS system will not only simplify your daily operations but also provide a solid foundation for your restaurant to adapt and thrive in an ever-changing industry landscape.


Investing in a POS system with reliable and responsive support is essential to ensure the smooth operation of your restaurant and address any issues or concerns that may arise. Support services can vary significantly among POS providers, and understanding the different options available, including their associated costs and response times, is crucial for making an informed decision.

Some companies offer free support as part of their standard package, while others may charge additional fees for ongoing support or assistance with specific issues. It's important to understand the level of support included with your chosen POS system and any potential costs associated with receiving help when you need it. Furthermore, some providers offer priority support as an upgrade option, which can provide faster response times and specialized assistance during your most critical moments. This can be especially beneficial for resolving problems quickly and minimizing any disruption to your daily operations.

When evaluating the support offerings of different POS providers, consider factors such as their availability and response times. Look for companies that provide 24/7 phone support, as well as online resources such as tutorials, FAQs, and live chat assistance. In addition to traditional support channels, consider whether the provider offers a community forum or social media presence where you can interact with other users and access additional resources. Also, inquire about any training materials or onboarding assistance available to help you and your staff become proficient with the system.

Finally, be sure to read reviews from other restaurant owners to gauge their experiences with the provider's support services. This will give you a better understanding of the company's responsiveness, expertise, and commitment to customer satisfaction.

By selecting a POS system with reliable and comprehensive support, you can ensure that any issues or concerns are addressed promptly, allowing you to focus on running your restaurant and providing an exceptional experience for your customers. Investing in a solution with robust support offerings not only safeguards your operations but also contributes to the long-term success and growth of your business.


Selecting the ideal POS system for your restaurant involves considering several crucial factors, including hardware and software costs, credit card processing options, available features, scalability, and support. As you embark on your search for the perfect POS system, leverage the power of the Tipshare directory to help you navigate this complex process.

Tipshare allows you to compare different POS systems, read reviews from fellow restaurant owners, and make the most informed decision possible for your unique requirements. By utilizing the insights and resources available on Tipshare, you can confidently invest in a POS system that not only meets your immediate needs but also supports your restaurant's long-term success and growth. 

Explore the Tipshare platform today and take the first step toward finding the ideal POS system for your thriving restaurant business.


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